The Opportunity

As a Kaefer Site Administrator, you will provide support to the Onsite Kaefer Project Manager and Commercial Manager to ensure all administrative tasks are completed in a timely manner with attention to detail.

Key Responsibilities

• Preparation and submission of time sheets to Client and Payroll
• Maintain holiday trackers.
• Liaison with the Training Coordinator to book training and maintain training records.
• Raising purchase requisitions and tracking orders.
• Collation of hours and material costs
• Input into valuation spreadsheets and invoicing
• Upkeep of records necessary to maintain industry accreditations.
• Preparatory Activities for Onboarding New Starts on projects.
• General Office Administration Duties to support site team as Required.
• Site Vehicle information/Details Upkeeping.
• Inputting Safety Data from Site forms, JFA and Toolbox Talks into database.
• Arranging and Booking Travel/Accommodation requirements for training/work visits.

Knowledge, Skills & Experience

The ideal candidate will have a proactive, flexible approach to their work while conforming and inspiring others to work in accordance with KAEFER values and code of business conduct. The person should be computer literate with good excel skills.

They will also have a proven record of working in administration for medium to large organisations.

Individual to preferably had experience on site working within a project team.

Desirable Qualifications:

• NVQ3 Business Administration
• GCSE Maths and English

Why KAEFER UK & Ireland?

Our mission is clear: to be the most reliable and efficient provider of technical industrial services.

KAEFER UK & Ireland provides a large and growing range of industries with asset integrity services including access solutions, insulation, surface protection, HVAC fabrication, EC&I and more. We focus on improving energy efficiency and extending asset life cycles. We have twelve operating centres across the UK and Ireland, employing approximately 3,500 highly skilled and experienced people. Our people are our lifeforce and every day they deliver excellence to our customers.

KAEFER UK & Ireland is part of the KAEFER Group, a global €2.3 billion business with its headquarters in Bremen, Germany. KAEFER works on more than 5,500 job-sites internationally, with around 33,000 employees. With unrivalled experience and expertise, our teams provide trusted partnerships and tailored support to execute even the most challenging and complex projects for clients.

We take pride in being part of a global company, with common values and many diverse and individual voices. You can ‘count on us’ to make positive contributions in the communities where we live and work.

Our values:

• Reliability

• Ambition

• Team Spirit

• Respect