The Opportunity

Contract type: 12 Month FTC (Maternity cover), Full-time

At KAEFER, our success is built on our values and culture, which create a supportive and inclusive environment where employees can thrive. We prioritise growth and development, with abundant opportunities for advancement and a commitment to promoting from within. Our wide range of job openings, including entry-level positions, allows for the first steps on the ladder to success. We provide ongoing training and development opportunities to support our employees throughout their careers.

We are looking for an experienced Document Control Administrator to join our Document Control Department on a full time basis at our Hinkley Point C site in Bridgwater. The main purpose of the role is to operate and maintain the project document control function for KAEFER UK & Ireland on the Hinkley Point C site. The Document Controller will ensure all technical, administrative and safety documentation is captured, indexed, issued, revised and archived in accordance with project procedures, nuclear quality requirements and client standards. 

How You Will Make An Impact

• Support the management of project documentation, ensuring documents are accurately received, filed, distributed and archived in accordance with company and client procedures.
• Maintain document registers and controlled document lists, ensuring records are kept up to date and accurately tracked within the Electronic Document Management System (EDMS).
• Assist with document submissions to clients and internal stakeholders, ensuring documentation is issued in line with project requirements.
• Monitor document revisions and maintain version control records, ensuring amendments are correctly recorded and filed.
• Provide administrative support to project teams by retrieving, distributing and tracking project documentation as required.
• Prepare and format documentation using Microsoft Office and Adobe Acrobat to meet company and client standards.
• Generate routine reports on document status, outstanding actions and submission progress.
• Liaise with project teams, quality personnel and client representatives regarding document-related queries and requests.
• Support the archiving and retention of project documentation in accordance with company procedures.
• Assist with maintaining KPI records and monitoring document control activities against project requirements.
• Identify documentation discrepancies and escalate issues to senior document control personnel when required.
• Provide general administrative support to the Document Control team, including data entry, filing and record maintenance.
• Support continuous improvement initiatives by highlighting opportunities to improve document management processes and administrative efficiency.

What You Will Bring

• Experience in Adobe Pro formatting (Desirable)
• Computer literate, especially skilled in Microsoft Office & Adobe Acrobat (Essential)
• Ability to change priorities & deadlines with the demand of business or client need (Essential)
• Knowledge of various relevant industry standard Client documentation practices (Desirable)
• Experience of using an EDMS to submit documentation (Desirable)
• Experience in the control of documentation. 2+ years experience in a Document Control or role of similar nature (Essential)
• Strong communication skills with experience in engaging with Client (Desirable)

Why KAEFER UK & Ireland?

Our mission is clear: to be the most reliable and efficient provider of technical industrial services.

KAEFER UK & Ireland provides a large and growing range of industries with asset integrity services including access solutions, insulation, surface protection, HVAC fabrication, EC&I and more. We focus on improving energy efficiency and extending asset life cycles. We have twelve operating centres across the UK and Ireland, employing approximately 3,500 highly skilled and experienced people. Our people are our lifeforce and every day they deliver excellence to our customers.

KAEFER UK & Ireland is part of the KAEFER Group, a global €2.3 billion business with its headquarters in Bremen, Germany. KAEFER works on more than 5,500 job-sites internationally, with around 33,000 employees. With unrivalled experience and expertise, our teams provide trusted partnerships and tailored support to execute even the most challenging and complex projects for clients.

We take pride in being part of a global company, with common values and many diverse and individual voices. You can ‘count on us’ to make positive contributions in the communities where we live and work.

Our values:

• Reliability

• Ambition

• Team Spirit

• Respect